Recordkeeping may be needed for internal systems and external clients as well as regulatory and legal compliance, depending on the industry. Skills assessments may be administered to test proficiency level, Must be able to demonstrate intermediate to advanced proficiency using web-based file transfer applications, such as SharePoint Online or OneDrive, Must be able to organize and prioritize administrative deliverables, Must be willing and able to work overtime with little or no notice, Managing all incoming and outgoing technical correspondences of the System Engineering team, Ensuring drawing coherence accordant to the CAD Management Plan, Managing the drawing and printing needs of the System Engineering team, Drafting outgoing technical letters for the System Engineering team, Tracking of all the technical incoming and outgoing correspondences of the System Engineering team, Support the Alstom Project Doc Control Manager, Production of manual; Publish and amend company manuals, Maintain Library Manuals; Responsible for master library copies. Provide the ability to control the documentation flow, filing/archiving, and document … Document Control Manager Resume Samples and examples of curated bullet points for your resume to help you get an interview. Maintaining and updating tracking logs and records: A document controller shall make the separate log or register for different categories like logs of method statement, log of drawings, log of material submittal etc. Oversee Receipt of Files. Document controllers are involved in managing and overseeing the documents of a particular project or for the whole organization as such. A good knowledge of filing systems and the aim of distribution matrices, Capable of working on daily routine DCC duties with little or no supervision, Ability to complete tasks as directed by supervisor, meeting tight time-scales when required, Ability to develop skills as required and a willingness to learn, Co-ordination of Requests for Information and Technical queries, Work with Training Coordinator to assist with training on Document Management Systems / 4Projects, Maintain / Update the MGJV Business Management System (BMS) folder in 4 Projects, Assist with Archiving of project documentation to required timescales, Understand and implement the Health Safety and Environmental Policies and Targets, Support project delivery teams with high standards of document control and distribution, Understand and implement the Quality Policies and Targets, Comply, as appropriate, with the processes contained within the MGJV BMS and suggest improvements when they become apparent, Support the implementation of a positive quality culture, Support the Quality Manager in maintenance of the documents and templates forming the MGJV BMS, Develop and maintain good relationships with Southern Water and ensure that MGJV deliver customer satisfaction, Be aware of the need to satisfy customer requirements with the aim of enhancing the customers’ perception and satisfaction, Knowledge and understanding of the Document Control process at operational level is vital, Knowledge and experience of using Viewpoint and CEMAR at operational level is essential, Ideally you will have previous experience within the Water industry, You must be IT literate – Office 365 preferable, Ensure that all activities, for which he/she is responsible, are carried out in conformance with laws and regulations, contractual requirements and the Teekay Petrojarl Management System Manual, 8713-G-DP-005. As a Document Controller, you will mainly be responsible for organizing and handling the numerous documents at the company. © 2021 Job Hero Limited. Performs all computer operation/encoding as instructed by my immediate superior. Maintain a computer database of all filed documentation. Knowledge of file validation. The records, policies and procedures that they develop must cover handling of data across its life span from data creation to storage to retrieval to destruction. Encodes all reports required by the system. Explain how you … Establishing the company’s Documentation system and following the company’s numbering or documentation policy. Document Controller cover letter 3. Along with typing speed of 60 words per minute, Correlating information relating to projects and proposal records, Arranges document cataloguing, packing, and long-term storage or disposal of appropriate engineering documents at time of project closeout, Establishes and maintains files and computerized indexes for active engineering documents. This way, you can position yourself in the best way to get hired. : archivist, project secretary, Good knowledge in use of spreadsheets, database, word processing, Accurately input data and retrieve records and information, Supervises one or more administrative functions: document control, which includes processing of all communications, supplier documents, and Bechtel design documents; office administration, which includes secretarial support, word processing, project library, equipment, supplies, project moves, and the processing of reports; and functional administration, which includes discipline clerical support and other special support required by project team members, Plans, organizes, and implements systems for efficient document processing, including design and supplier documentation, communications control, and the project filing system, Develops budget and work plans for administrative team; monitors progress on a routine basis, Interprets administrative policies and procedures and develops and/or implements procedures for key result areas, Trains personnel in the use of procedures; maintains and furnishes completed training records to others as required. Also, find samples of resume writing guidelines on Document Control Administrator. Administered … Performed supervisory responsibility covering the areas of staffing, work appraisals, training and developing personnel, recommending salary adjustments, and participating in the adjudication process if needed. A document controller is responsible for all of the documents and processes in a company. The best examples from thousands of real-world resumes, Handpicked by resume experts based on rigorous standards, Tailored for various backgrounds and experience levels. Document Controller / Data Entry Office Assistant atlabb group H 2 - 3 Years R Dubai - United Arab Emirates Responsibilities Copy, scan and store documents Check for accuracy and edit files, like contracts Review and update technical documents (e.g. 5. Looking for cover letter ideas? A document controller is responsible for the timely, accurate and efficient preparation and management of documents. Controller Job Responsibilities: Maximizes return on financial assets by establishing financial policies, procedures, controls, and reporting systems. If you have not read it already, we first recommend that you have a look at the Document Controller Job Description article, which will tell you what exactly is a Document Controller.. They are expert in handling, caring, restoring, and accessing company documents. Assistant Document Controller Resume Examples & Samples. Directly supported Contracts Manager with the RFP process and reviewing invoices. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Project Manager, Project Management team and Customer, Define and manage documents storage during Project life and documents archiving at the end of the Project, Ensure the role of AEC12 Key User (if no Site AEC12 key user) at project level, Previous experience managing a team of document controllers, preferred, Basic knowledge of project management within industrial environment, Effective communications and interpersonal skills, excellent team worker, Must be able to challenge project teams and be highly proactive in proposing solutions, Excellent problem solving and analytical skills required, Perform multiple, related document controls tasks, and apply document control procedures to resolve problems which may be non-routine in nature, Escalate complex problems as needed, and exchange information related to assignments and document controls procedures, Support members of a project delivery team by coordinating project files, preparing project progress reports, arranging meetings and conference calls, and maintaining files, Perform a variety of administrative tasks in support of document controls maintenance for project, Use electronic system (PMIS-Newforma) to store and track communications and log documents, May assemble and bind final copy involving spiral bind or related equipment, Ensure document qualities which include completeness and accuracy (QA/QC) with established procedures and updates, Tracking of all incoming and outgoing document correspondences and transmissions for both electronic and hardcopy, Maintain registers for all submittals project documentations, 3 to 5 years of project support related experience is preferred, IT skills - Microsoft Office Competency (Intermediate), Highly organized in managing multiple task and work in a fast-paced environment, Able to priories important or urgent matters, Have excellent inter-personal and communication skills in order to interact effectively with colleagues at all levels, Able to learn project specific procedures and new software independently, Have the initiative to explore new ways of doing things, recommend improvements and expand knowledge and awareness, Able to work independently with minimum supervision and positive work attitude, Provide feedback to the Document Control Lead relating to improvements to document control procedures as required, Ensure that specified instructions for the preparation of documentation is understood and adhered to by all Project Participants, Monitoring the use of the automated workflows and ensuring they are consistently operational performing as designed, Assist in suggesting new improvements where possible to benefit the Project, Ensure that the project teams have access to the latest revision of all Project Controlled documentation within the EDMS, Produce Document Control progress reports weekly to establish any shortcoming within the system, Provide accurate reporting to all project participants if and when required to do so, Liaise with all clients internally and externally across the project on day-today document control issues, Interface with the responsible persons in Engineering, Procurement and Construction department on documentation requirements so that there is conformity, Manage hard copy and electronic transfer of documentation internally and externally by using the EDMS or any other methods as required by the project, Utilize the EDMS for its purpose which includes storage, enquiries, searching, reporting, updating, distribution, transmitting, etc, Allocate Project Drawing and Document numbers to deliverable documentation (Engineering and Contractor (Supplier) and other technical documentation in accordance with project procedures, Process Design and Contractor (Supplier) documentation in accordance with the project procedure, Capture all data attributes correctly when registering documentation in the EDMS, Know where all project deliverable documentation is stored within the EDMS, Ensure that all documentation is distributed under cover of a Transmittal at all times, Ensure that administrative tasks such as filling, copying, scanning, printing, etc. ... Job Description for a Document Control Specialist. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to. At 32.26%, Data Entry, Secretarial, Quality Control, and SharePoint appear far less frequently, but are still a significant portion of the 10 top Document Controller skills and qualifications found on resumes. About Position:-Position: Document Controller Qualification: Diploma / BE ... SAP documentation, Reach RoHS and CER activities of MPN R&D group … Please see that I have attached a resume to this cover letter. For this reason, your resume objective should effectively communicate to the employer that you have the organizational skills necessary to succeed in this position and benefit the business as a whole. Ability to keep clear and accurate records and reports. Monitors work to ensure effective implementation of procedures, Prepares performance reviews of personnel in area of responsibility and conducts counseling sessions. maintenance requests, and materials orders, etc, Ensure a cohesive team work with the secretary and projects administrators and managers. Roles and responsibilities . Document Controllers ensure that the documents on an organization are stored properly and accessible to the staff. A Bachelor's Degree followed by various business qualifications is common experience in Document Controller resumes. Roles and Responsibilities Various tasks performed by a document controller: The basic duty of a document controller is handling management and validation of documents and files. Experience of examining documents, blueprints and drawings etc. Resume » Resume Examples » Controller Resume » Document Controller Documents whether they are technical, financial, legal, or general are essentials for running a business and keeping records. Be aware of the various record keeping and reporting procedures of the company’s quality standards, Type, copy, distribute and file the project correspondence and meeting minutes, Prepares transmittals for engineering documents and requisitions, Assist the office secretary in her/his duties to achieve office requirements and office demands, including coverage, Assist in arranging for social activities when requested by the Manager Environmental Engineering, Knowledge and understanding of the Document Control process at operational level within a similar environment is vital, Knowledge and experience of using Viewpoint for Projects at operational level is ideal, Experience of working on construction projects is a must, with specific Education projects being desirable, Assist DCC in the performance of daily DCC routines, Issue and receive documents in a controlled manner, Receive incoming documentation and drawings in a controlled manner, using DCC database, Scanning documents where appropriate, and support the drive towards a ‘paperless DCC’, Distribute information around the workplace in a regular and controlled manner, Import documentation into Client’s database, Working knowledge of computer based DCC systems Awareness of all relevant corporate and project procedures, Construction and installation document control, Working knowledge of computer based DCC systems, Registration, filing, retrieval and transmission of engineering documentation, Ensure that the document control procedure requirements are complied with, Maintain facilities and databases to ensure efficient operation of the document control function, Recording, retrieving and filing of supplier literature, Registration, filing and distribution of technical manuals and documentation, Printing and copying of engineering documentation, Monitoring the information flow on the in-house collaboration tool (ProjectWise), Issuing all construction design documents to the relevant contractors and performing quality checks on all incoming documentation, General support with project and team administration, e.g. The job description may be included if it is relevant to the job profile. We make the hiring process one step easier by giving you a template to simply post to our site. DOCUMENT CONTROLLERJune 2008 - Present Responsible for establishing and maintaining a effective document control systems. Project Department. The responsibilities and duties section is the most important part of the job description. Many companies use electronic document management systems to track digital documents. and the logs shall be updated regularly.The updated logs shall be sent to all concerns staff every end of the week. manuals and workflows) Distribute p... Posted on 7 Jun 20 | Easy Apply Planned, controlled and directed the document control functions for a mining study. Monitoring processes. Prepared and analyzed over 9500 documents for project closeout and record turnover. Motivated Document Controller with over 7 years of organizational expertise. Documentation officer job responsibilities focus on developing and maintaining efficient record-keeping systems that enable fast and easy access to needed information. Generates electronic/hardcopy reports as needed by the project managers or directors, Maintains an established data distribution system and schedule for the assigned project based upon client, project, and supplier requirements, Office administration duties, office furniture, office well being. Resumes and CVs Applications Cover Letters Professional References Interviews Networking Professional Licenses and Exams. Start a free … For instance, if they’re in charge of safety documents, they’ll make sure everything is checked. The job role of a document controller involves the following duties: Controlling company and project documentation As a document controller you will be responsible for maintaining the accurate records of company documentation. Most Important Skills Required to Be aDocument Controller as Listed by Employers and Employees Reports to the Project QA/QC Manager; Ensure that all controlled Quality documents related to the Project are maintained to the latest issue, and that these documents are made available at all locations where operations essential to the effective functioning of the Quality Management System are performed. Make sure to add requirements, benefits, and perks specific to the role and your company. Prepared employee timesheets and expense reports for 10 contract employees, Data entry through Share File, PDM System Software and Excel, entered up to 100 documents daily, Handled all hard copy and electronic filing, Responsible for all invoicing to and from clients and vendors, Created power point presentations for executive quarterly reviews with clients/vendors, Booked executive travel and held multi-company catered meetings bi-monthly, Entered and cross referenced documents in PDM Software. Build (VMC) vendor mechanical catalogues and (MRB) manufactures record books. ... Tailor your resume by picking relevant responsibilities from the examples below and then add your accomplishments. Document Controller responsibilities and duties. HSSE statistics, Incident reports, etc), Print drawings and documents as necessary, Methodical approach to work with good attention to detail, Efficient in software and programs such as Word, Excel, PowerPoint, Outlook and PDF editing tools, Experience with Construction Document Control systems beneficial, Understanding of shop drawings / architectural drawings, To provide efficient administrative support to the Project including typing, telephone and reception duties to facilitate effective communication and the efficient running of the Project, Liaise effectively with the Project Manager, Engineers, Site Staffs, and external contacts on behalf of the project office, Coordinate and organize meetings/seminars within the project office, and with external clients, and assist with the preparation of presentations, agendas and minutes, Provide efficient word processing, clerical, photocopying, filing and minute taking duties in respect of the Project, Screen incoming mails and telephone calls, action responses & redirect correspondence where necessary, Organize and coordinate travel requests for the Project Manager and other Engineers, relating to the project where and when required, Maintains confidential records and filing of reports, correspondence and related material for ease of retrieval, Performing secretarial, administrative, organizing and research tasks requiring a sound understanding of organization policy and structure, Coordinating and ordering of stationary and office supplies, Propose improvements to internal processes and procedures for the efficient and effective administration of all office procedures within the project office, Keep computerized records of all Service Users who are referred to the project, Other duties as assigned by the Project Manager, Strong Sound knowledge of Microsoft Outlook, Word and Excel, PowerPoint and Access, Ability to collate information accurately, Understanding and practical application of confidentiality, Bachelors Degree or Diploma or equivalent to completion of the twelfth grade. 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